Recruitment Dashboard: A Tool to Manage the Recruitment Process

Allowing easy visualization and monitoring of KPIs, the recruitment dashboard is a tool that plays an important role in the recruitment process within companies. It provides a comprehensive overview of actionable information for employee recruitment, thus facilitating informed decision-making. What is a recruitment dashboard? What are its advantages and how do you create one? Here is everything you need to know about the recruitment dashboard.

The Recruitment Dashboard: What Is It?

Used by human resources professionals, a recruitment dashboard is a management tool that collects and organizes all data related to the recruitment process. The data presented in this dashboard, also called "HR indicators" or KPIs (Key Performance Indicators), are displayed in the form of graphs or tables. The recruitment dashboard then provides a complete view of the company's recruitment objectives and the level of achievement of these objectives. Every recruiter should therefore have a recruitment dashboard to make the best decisions and optimize the organization and efficiency of the recruitment process. By combining the use of a recruitment dashboard with adherence to some tips for HR on logic tests in recruitment, companies could maximize their chances of achieving their hiring objectives.

Why Create a Recruitment Dashboard?

Creating a recruitment dashboard offers several essential advantages for companies and human resources professionals. It allows them, among other things, to visualize important recruitment-related data, then to measure the effectiveness of the recruitment process and maximize its results.

Visualize Important Recruitment-Related Data

The dashboard provides a comprehensive overview of the different stages of the recruitment process, from initial candidate sourcing to final selection. This visualization allows HR professionals to understand how each stage contributes to recruitment progress. Furthermore, by visualizing data, it becomes easier to identify bottlenecks or potential delays in the recruitment process. For example, if candidates are stuck at a particular stage such as the personality quiz and test for an extended period, this may indicate a problem to be resolved.

Measure the Effectiveness of the Recruitment Process and Maximize Its Performance

The other advantage of the recruitment dashboard is that this tool can be used to analyze recruitment process performance. It allows, for example, evaluating the effectiveness of the recruitment test used by the company to hire its employees. The recruitment dashboard also enables the company to know the average recruitment time, cost per hire, new employee retention rate, candidate-to-employee conversion rate, etc. By visualizing this data, it becomes easier to identify inefficiencies or potential problems. For example, if the average recruitment time is excessively long, this may indicate issues in candidate management or internal communication. Data visualization therefore helps target these problems to resolve them quickly by adopting new approaches such as the simulation-based recruitment method.

How to Create a Recruitment Dashboard?

First and foremost, it is important to understand that there is no standard recruitment dashboard that can be used for all companies. It is therefore strongly recommended to create your own dashboard from scratch, taking inspiration from a recruitment dashboard example and considering your company's recruitment needs.

Choose the KPIs to Monitor

The main objective of a recruitment dashboard is to enable more effective tracking of key recruitment performance indicators. Therefore, it is important to identify the various relevant KPIs to monitor. There are a large number of recruitment-related indicators. Among them are:

• Average recruitment time;
• Cost per hire;

• Number of applications;
• Number of candidates who took the personality test;
• New employee retention rate;
• Candidate-to-employee conversion rate;
• Quality of candidates;

• Job offer acceptance rate;
• Employee acquisition cost.

Collect the Necessary Data

Once the KPIs to monitor are identified, it is time to collect the data needed to create the recruitment dashboard graphs. To do this, you will first need to determine the sources of this data. These sources may include applicant tracking systems (ATS), internal databases, candidate surveys, and other relevant data sources. If necessary, data collection mechanisms should be put in place to ensure that relevant information is gathered systematically and regularly. With these mechanisms and identified sources, it will be possible to collect the required data regularly and continuously to ensure it stays current.

Create the Graphs

Creating graphs is an essential step in designing a recruitment dashboard. These graphs play a key role in visualizing data collected throughout the recruitment process, making it more understandable and accessible to users. To begin, it is important to carefully choose the types of graphs suited to each recruitment indicator. Common options include bar charts, pie charts, line graphs, and histograms, among others. The choice will depend on the nature of the data to be represented. Once the data is collected and organized appropriately, it is time to create the graphs using tools like Microsoft Excel, Google Sheets, or more advanced data visualization software. Each graph should be designed clearly, with explicit titles, precise legends, and consistent formatting.

Plan the Data Hierarchy

Prioritizing the data contained in the recruitment dashboard is the final step in creating the dashboard. This step is all the more important as it determines the quality and usefulness of the HR tool. The hierarchy simply refers to the order in which the dashboard displays data. Generally, a dashboard should be organized so that the most important information is displayed first and easily accessible. Thus, if the objective of the recruitment dashboard is to analyze the number of applications, it is possible, for example, to place at the top of the dashboard a graph showing the evolution of the number of applications.