For a competitive company, digital HR transformation is an essential step. It involves integrating various digital technologies into the processes and practices of the human resources function.
Also known as dematerialization, this transformation puts an end to the mountain of paperwork and piles of files on desks. Instead, digital tools such as computers and software replace time-consuming, low-value-added procedures.
In an organization, the transformation is characterized by hybrid management modes, more fluid exchanges and digital pay slips. Discover the challenges and benefits of a digital HR transformation for a company that chooses this change.
What are the challenges of digital HR transformation?
With the rapid growth of digital technology, companies are increasingly faced with different issues and changing needs. To respond to this evolution, the digital transformation of the HR function is becoming the solution for both employees and the company.
Whether for recruitment, training or even administrative procedures, the use of digital solutions helps streamline the process. Likewise, digitizing the processes that are most in demand can make the day-to-day work of HR professionals a whole lot easier.
Digitization also implies new organizations and new practices. For the project to succeed, the HR department must be able to adapt quickly. But first, we need to define the main challenges of this digital HR transformation.
There are 4 key issues at stake in a company’s digital transformation.
Increase company productivity
Carry out a without a CVIt’s all part of a day’s work for human resources, whether it’s determining the right salary, settling disputes, integrating new legislation, improving working conditions, and so on. It’s clear that human resources work days are quite busy. Especially since the tasks are repetitive and time-consuming.
Digitizing these processes can significantly reduce the resources normally devoted to them. The most important of these is time. This gives HR departments and employees more time to focus on value-creating missions such as :
- Recruitment campaigns ;
- Sending employment contracts ;
- Personnel file management ;
- Payroll management and dispatch;
- Time and leave management ;
- Employee retention strategies ;
- Talent development ;
- Generating and using HR KPIs.
The digital transformation of HR functions also aims to increase the efficiency of HR teams within an organization. This means streamlining activities, making quick decisions, improving internal processes and coordinating work efficiently.
Better quality HR services have a positive impact on the employee experience and customer service. This in turn boosts company performance and productivity.
Optimize administrative procedures
One of the major challenges facing human resources is the large number of administrative tasks involved. These tasks are generally the result of regulatory and legal obligations. Even if they are necessary to the company’s operations, they don’t add any value.
To this end, digital HR transformation takes into account the efficient management of most HR department administrative functions. In this way, automation and dematerialization affect areas such as payroll, recruitment, training and all others requiring the use of HR documents.
As for other tasks, they can be assigned by the HR department to service specialists. Digital transformation can be achieved using digital tools such as chatbots, HRIS (Human Resources Information System) and ATS (Applicant Tracking System). This makes it possible to save 2 hours a day in HR management thanks to digital transformation.
The effectiveness of new digital solutions can influence staff relations, and therefore corporate culture. That’s why it’s vital that their use is in line with a well-implemented digital strategy. This is the key to coherent digital transformation at all levels.
Improving communication within the company
An effective HR digital transformation strategy must put the men and women of the company at the heart of its concerns. One of these concerns the quality of exchanges between staff, managers, employees and the HR department.
To this end, a number of digital tools can be used to shorten processing times for various employee requests, and to reach the HR team 24 hours a day. Other tools, such as corporate social networks, are very useful for gathering regular feedback from employees.
As part of a communication strategy, a good HR digital transformation also enables :
- Unblock the many forms of resistance to change;
- Improve annual or half-yearly performance reviews;
- Successful stimulation recruitment method;
- Better information transmission ;
- Easy sharing of knowledge and information;
- Collective intelligence instead of individualism:
- Encourage collaboration between employees from different departments;
- The introduction of teleworking.
Digital HR transformation to facilitate data tracking
The digital transformation of the HR function enables companies to effectively improve the management and reliability of internal processes. It’s also the solution for reinforcing security when exchanging data on recruitment, training, payroll and even time management.
The dematerialization of information and data through an HRIS reduces the risk of document loss. The centralized information system avoids missed deadlines, recipient errors and other system failures.
Digital tools enable HR to collect data on the interactions, career paths and activities of each employee. This individualization is necessary to offer personalized follow-up, optimize HR reporting and encourage recognition of work.
In addition, digital HR transformation is necessary to identify and assess the skills of each employee. By means of a Competency framework or how to boost your talent managementIn addition, the manager can find out how to develop these skills according to the position.
What are the benefits of digital HR transformation?
The digital transformation of human resources has many advantages, both for companies and for employees.
The benefits of digital HR transformation for employees
For employees, HR digital transformation is a set of initiatives and digital tools that contribute to a fluid, personalized employee experience. In this way, it contributes to improving employee satisfaction and commitment, thanks to easy access to information and services on :
- The employment contract ;
- Pay slips ;
- Training courses completed or in progress ;
- Leave and furloughs ;
- An employee’s progress within the company;
- Each person’s skills and shortcomings.
Integrating digital tools at the heart of HR functions makes it easier to involve employees in the company’s decision-making processes.
Read our article on tips for HR on recruitment logic tests.
When properly implemented, digital HR transformation finally contributes to well-being and quality of life at work. It can be used to create a positive impact on internal communication, reduce stress in the workplace, lower staff turnover and facilitate work organization.
The benefits of digital HR transformation for companies
Digital HR transformation is an essential process that enables companies to gain in time, efficiency and security, while reducing costs.
With the health crisis, traditional working methods have also given way to more flexible, agile and, above all, mobile digital options. Integrating digital tools into HR functions is therefore the best way to adapt to the rapidly changing world of work.
Streamlining the hiring process
In addition to simplifying the recruitment process, digital HR transformation is revolutionizing the entire recruitment process. It makes it possible to recruit quickly and easily, by means of offers published on multiple candidate sourcing channels.
Digital platforms are also excellent means of deploying a recruitment HR recruitment strategy with the psychometric test. Ce dernier est très utile pour évaluer les compétences, le développement professionnel des salariés ainsi que les besoins en formation.
Talent management tools are also treasures to be exploited. By collecting and analyzing information on skills and performance, they enable the company to build up an attractive talent pool.
For even greater efficiency, the HR department can also consider an automated welcome system to facilitate the integration of new employees. The most important thing is to offer a seamless, personalized experience for each new recruit.
Better management and monitoring of internal and external training courses
Digitizing a company’s training process means offering employees new, more immersive experiences. This involves the use of e-learning platforms, easy access to pedagogical content and the use of innovations such as virtual reality.
Digital tools are increasingly designed to optimize training efficiency. For example, some of them can be used to offer personalized content according to learners’ needs, objectives and skills.
The digitization of HR functions enables a company to gain not only in efficiency, but also in performance and productivity. For employees, this digital HR transformation is the ideal way to improve their skills and enjoy a better quality of life at work.
